top of page
  • Writer's pictureGavin Jones

Microsoft OneNote vs. Apple Notes: The Ultimate Note-Taking Showdown

🔥 Are you torn between Microsoft OneNote and Apple Notes for your digital note-taking needs?

Dive into our comprehensive comparison where we reveal why Apple Notes might be your go-to choice, but also why OneNote shouldn't be dismissed just yet. 📝

💡 From nested folders to handwriting nuances on the iPad, we dissect the features, syncing capabilities, and user experiences of both apps.

Don't forget to subscribe and hit the for more insights every Tuesday – your productivity may just depend on it!


In the digital age, note-taking has evolved from pen and paper to apps that sync across multiple devices. Two giants in this space are Microsoft OneNote and Apple Notes. Both apps promise to keep your thoughts and ideas neatly organized, but they each have their own set of features and functionalities. In this comprehensive comparison, we'll explore which app might be the best fit for your note-taking needs.

User Interface and Experience 

Apple Notes: Simplicity Meets Elegance 

Apple Notes offers a clean and intuitive interface that's easy for anyone to pick up and use. Its minimalist design encourages you to start jotting down thoughts without fussing over complex features.

Microsoft OneNote: A Canvas for Creativity 

Contrastingly, OneNote presents a more flexible canvas where you can click anywhere to start typing, insert images, and create tables. It's a robust platform for those who prefer a freeform note-taking environment.

Features and Capabilities

 Apple Notes: What's New in the Latest Update? 

Apple Notes has steadily introduced new features like document scanning, password-protected notes, and a gallery view for skimming through your notes quickly.

Microsoft OneNote: Advanced Features for Power Users 

OneNote shines with its extensive feature set, including the ability to create multiple notebooks, section groups, and pages. Advanced users can leverage the tagging system to categorize and locate information swiftly.

Compatibility and Accessibility 

Cross-Platform Use: OneNote's Universal Access 

Microsoft OneNote excels in cross-platform compatibility, offering a seamless experience whether you're on Windows, Android, or iOS.

Apple Ecosystem: Seamless Integration with Notes 

Apple Notes, while limited to Apple devices, integrates flawlessly within the ecosystem, syncing effortlessly via iCloud to your iPhone, iPad, and Mac.

Organization and Management 

Folders and Tags: Navigating OneNote's Structure 

OneNote's hierarchical structure of notebooks, sections, and pages, coupled with tags, means you can organize your notes exactly how you like them.

Simplicity of Apple Notes: Organize with Ease 

Apple Notes keeps things straightforward with folders and subfolders, making it easy to drag and drop notes into different categories.

Handwriting and Drawing 

OneNote and the Surface Pen: A Match Made in Heaven 

For tablet users, OneNote's handwriting recognition works seamlessly with the Surface Pen, making it a favorite among Windows tablet users.

Apple Notes and the Apple Pencil: Natural and Intuitive 

Apple Notes has been optimized for the Apple Pencil, offering a natural and responsive handwriting experience on the iPad.

Syncing Across Devices 

OneNote: Syncing Across Windows, Android, and iOS 

OneNote's robust syncing capabilities ensure that your notes are accessible and up-to-date on any device.

Apple Notes: Keeping Your Ideas Together on Apple Devices 

Apple Notes syncs across all your Apple devices, but its ecosystem is closed off to non-Apple users.

Security and Privacy 

Protecting Your Notes in OneNote 

OneNote allows you to password-protect sections, keeping sensitive information secure.

Privacy in Apple Notes: How Safe Are Your Thoughts? 

Apple Notes has made strides in privacy, with options to lock notes and store them locally or in the cloud with end-to-end encryption.


The choice between Microsoft OneNote and Apple Notes ultimately depends on your workflow, device preference, and the level of complexity you need from a note-taking app.

Both platforms have their strengths, and the best one for you will align with your personal or professional demands.

📌 P.S. If you need more help saving time at work with Microsoft 365 then here's how I can help:

  • Improve collaboration by avoiding the mistakes 99% of organisations are making - Click Here To Watch The Training >>

  • 🚨 NEW! 🚨 Join our YouTube channel and get perks including quicker support, exclusive content and live QnA - Sign Up Now >> 

  • Find out the specific benefits you can unlock! Get our Modern Working Assessment and Recommendations for your organisation (for 20 knowledge workers or more) - Find Out More Here >>


☎️ Ready to start saving time for your organisation? Book a free discovery call to find out more:

🧑‍💻 Not sure? Sign up for an upcoming webinar here:

👨‍🏫 Do it yourself? Get our free Teams training deck here:



🍻 If you liked this video or it helped you out at all, then please consider:

🙏 Use Super Thanks above (just under the video if watching directly in YouTube)

🏎️ Thinking of buying a Tesla? Use this referral code and we both get credits towards free supercharging miles or other accessories

⚡️ In the UK and want to get cheap, green energy? Switch to Octopus Energy and we both get £50 towards our bill

15 views0 comments


bottom of page