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  • Writer's pictureGavin Jones

Microsoft Teams Best Practices 2024

In this video, we've got over 20 Microsoft Teams best practices for 2024. Microsoft Teams Mastery 2024: Streamline Your Workflow with Fewer Teams and More Channels. Master Microsoft Teams in 2024 with ease! Dive into our latest video where we reveal over 20 essential best practices to supercharge your team's efficiency and collaboration. From optimizing team size to streamlining communication with fewer channels, we've got the insider tips you need to dominate the digital workspace.

Mastering Microsoft Teams in 2024: Best Practices for Seamless Collaboration


In the ever-evolving landscape of workplace collaboration, Microsoft Teams stands out as a powerhouse. As we step into 2024, optimizing your Teams usage becomes pivotal. This blog post dives into over 20 Microsoft Teams best practices, offering insights that can transform the way you work.

1. Building Efficient Team Structures

- Creating Larger Teams: The case for larger teams in 2024 and how it fosters improved collaboration.

- Optimizing Team Numbers: Striking the right balance - avoiding too many teams and channels for enhanced efficiency.

2. Communication Mastery

- Utilizing Channels: Maximizing the benefits of channels for each main process.

- @ Mentions and Threaded Replies: Boosting visibility and organization within Teams through effective communication practices.

3. File Structure and Version Control

- Strategic Channel Creation: When and why channels should be created, emphasizing a thoughtful approach.

- Flattening Folder Structures: Navigating SharePoint limitations with a smart file organization strategy.

- Version Control: Streamlining file versions, naming conventions, and the importance of archives.

4. Email and Chat Protocol

- Avoiding Email Overload: Streamlining internal communication by discouraging email use.

- Chat vs. Channels: Making the right choice between Teams chat and channels for effective collaboration.

5. Task Management and Collaboration Tools

- Planner for Projects: Leveraging Microsoft Planner for group tasks and projects within Teams.

- To-Do Integration: How Microsoft To-Do seamlessly integrates with Planner for personal task management.

6. Process Visibility and Efficiency

- Lists and Power Automate: Enhancing process visibility, reducing inefficiencies through Microsoft Lists and Power Automate.

- Meeting Streamlining: Reducing meeting time by leveraging established information and decision-making processes within Teams.

7. Wellbeing and Community Building

- Empowering Users: Encouraging users to create SharePoint pages for bottom-up content creation.

- Top-Level Internet Site: Simplifying SharePoint architecture for improved organization-wide communication.

8. Continuous Improvement and Support

- Community Feedback: Inviting readers to share their experiences and thoughts in the comments.

- Seeking Help for Change: Exploring the benefits of consulting services or joining a Mastermind community for organizational change.


As we embark on the journey of collaboration in 2024, mastering Microsoft Teams requires more than just software knowledge. These best practices pave the way for a seamless, efficient, and collaborative workspace, ensuring you make the most out of Microsoft Teams. Embrace the future of work with these insights and witness the transformation in your team's productivity and collaboration.

📌 P.S. If you need more help saving time at work with Microsoft 365 then here's how I can help:

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