What If Microsoft 365 Was the Solution — Not the Problem?
You don’t need more training.
You need a clear structure your team actually wants to use.
"It’s rare to see an outside consultant not only capture the technical challenges but also understand the human dynamics and cultural layers at play. That alone makes your work stand out — so again, thank you."
~ David, CFO/CIO
Does This Sound Like You?
- “We’ve got Teams, SharePoint, and Planner… but no one knows where anything goes or what tool to use when.”
- “We tried setting it up ourselves, but it just made things more confusing — so everyone went back to email and OneDrive.”
- “I know Microsoft 365 can be powerful, but honestly, it feels like more work than it’s worth.”
- “We’re a small team — I didn’t think we needed a formal system… but now we’re dropping tasks and losing files.”
- “I keep thinking I just need to watch more YouTube videos to figure this out — but it’s still not clicking.”
You're not alone...
🤯 I Failed at Microsoft 365 — Until I Realised This
Before MeeTime, I was drowning in Microsoft 365 just like you might be.
We had SharePoint sites.
Teams channels.
OneDrive chaos.
Files were everywhere.
Conversations were split between chats, emails, WhatsApps.
Even in a big corporate job with all the tools — nothing really worked.
The more we used Microsoft 365, the more chaotic it felt.
I thought the solution was training. So I watched tutorials. Ran workshops. Taught Teams features.
But the confusion didn’t go away — it got worse.
And then I realised the truth:
Microsoft 365 doesn’t fail because people don’t know how to use it — it fails because no one sets it up in a way that makes sense to normal people.
Once I shifted my focus from features to structure — everything changed.
I built a system that was:
- Simple enough for a 5-person business
- Scalable enough for a 5000-person company
- Aligned to how real people work, not how tech teams think they work
Now, that system is the backbone of everything we do at MeeTime — and it’s what we use to help teams all over the world fix the chaos, save time, and finally get Microsoft 365 working for them, not against them.
From Overwhelmed and Disorganised to Confident and Efficient — in Under 90 Days
Using My System
From Guesswork to Crystal Clarity — All by Starting with Staff, Not Software
Using My System
From “Something’s Not Working” to a Clear, Actionable Roadmap for Change
Using My System
Why MeeTime Is Different (And Why It Works)
Most Microsoft 365 training teaches features.
Most IT providers sell you more apps.
But neither of those fix the real issue:
Your team is overwhelmed because your system is fragmented.
Files are everywhere.
Chats, emails, and WhatsApps never stop.
No one’s quite sure where anything lives — or who’s doing what.
Sound familiar?
That’s not a tech problem. It’s a structure problem.
🧩 The MeeTime Method: Digital Open Plan Office
At MeeTime, we don’t focus on more tools.
We focus on simplifying the ones you already have.
We help you:
- Build a clear, shared structure in Teams, SharePoint, and task tools
- Replace internal emails and chats with focused, open collaboration
- Align your people — without needing more training or IT support
This framework creates a digital equivalent of an open plan office —
so your team finally knows where to go, what to do, and how to stay in sync.
⚠️ Why Other Approaches Fail
- IT Migrations move chaos from one system to another
- Training Sessions are forgotten the moment real work starts
- New Tools just add complexity and cost
MeeTime focuses on what actually works:
Structure, culture, and clarity — not more software.
We’ve helped startups, scale-ups, and even '000+ person enterprises save days per week per employee
— not with more tech, but by using Microsoft 365 properly.
🪄 The Result?
- Less chaos.
- More clarity.
- A workplace where people can actually get stuff done — and still get home on time.
🛠 How We Fix the Chaos — Step by Step
We use a proven, scalable method called the Digital Open Plan Office — designed to simplify Microsoft 365 and make it finally work for your team.
Here’s how we do it:
✅ Step 1: Architect Your Digital Office
We map your team’s chaos and design a simple structure.
You’ll get a focused setup in Teams, SharePoint, and Planner — no more “where does this go?” moments.
Result: One place for everything. Clear roles, clear locations, no more lost files or rogue chats.
✅ Step 2: Craft the Culture
We help your team shift from scattered communication to working out in the open.
No jargon, no techy fluff — just a practical rollout plan that fits how your people already work.
Result: Less friction, fewer emails, and a team that actually uses Microsoft 365 the right way.
✅ Step 3: Reinforce & Refine
We coach you through adoption and embed habits that stick.
From on-demand support to practical workflows and automations, we help your structure evolve with your business.
Result: You save time, boost accountability, and get more done — without hiring extra staff or buying more tools.
🔁 Whether You’re 3 People or 3000...
The starting point is the same — and the results are repeatable:
- More time.
- Less stress.
- A digital workspace that just works.
The Productivity Shift That Pays for Itself
"The ROI on what we paid you versus the time we saved is insane — even small changes like SharePoint totally transformed how we work."
"By saving time, you’re not just driving efficiency — you’re creating space for fun, for connection, for what really matters."
"...dramatically reducing expenditure as well as enabling a more productive working day."
"It can be difficult to embed new technologies into such a wide and varied team of people, but even more difficult when it feels more like a new culture – Gav did this brilliantly through a program of staggered integration, targeted support, hosting sessions, producing re-usable content and continually leading for change.
Gavin was absolutely instrumental in guiding our business through a significant step change in the way we operate and interact with colleagues both inside and outside the company.
With the majority of teams now embracing a new way of working, our productivity has improved dramatically. Workstreams are refined, communication is constant, and remote meetings are the new norm – dramatically reducing expenditure as well as enabling a more productive working day."
Everything You Get...
Whether you're joining the Microsoft 365 Accelerator or working with us 1:1 through bespoke consulting, here’s what you’ll unlock to finally make Microsoft 365 work the way it was meant to.
Following A FREE Discovery Call to Assess Fit:
🧠 If You Choose Bespoke Consulting (Done-For-You)
👇
✅ Strategy Call + Kick-Off Workshop
We start by deeply understanding your team, workflows, and business goals — no surface-level assumptions.
✅ Modern Working Assessment
We run group workshops, 1:1s, and hands-on shadowing to map how your people actually work (not just how they say they do).
✅ Tailored Recommendations Report
You’ll get a clear, prioritized roadmap for simplifying Microsoft 365 across your entire team — designed to pay back 10x in time saved.
✅ Phased Implementation Support (Optional)
Want help making it stick?
We’ll deliver structured rollout support, SOPs, training, and change management — at a pace that fits your internal bandwidth.
✅ Embedded Support Where Needed
We don’t just advise from the sidelines. We help your team embed the change so it works — sustainably.
🚀 If You Join the Microsoft 365 Accelerator (Done-With-You)
👇
✅ Weekly Live Training & Q&A Calls
Get expert answers, live walkthroughs, and personalized advice every week — so you never stay stuck for long.
✅ Optional Weekly 1:1 Accountability Calls
Stay on track with private 30-minute check-ins.
Great for confidential questions or fast-tracking specific areas.
✅ Microsoft Teams Mastery Course
Learn how to simplify your team’s comms and collaboration, with clear examples and implementation tips.
✅ Personal Productivity with Microsoft 365 Course
Finally get control of your time, tasks, and tools — using Microsoft To Do, Planner, and Outlook the right way.
✅ Modern Workplace Accelerator Toolkit
Access step-by-step workbooks, checklists, and frameworks so you can implement immediately without second-guessing.
✅ Expert-Led Community
Join like-minded founders and team leads in a private group where you can ask questions, share wins, and get support — even between sessions.
✅ Early Access to Updates & New Tools
As the programme evolves, you’ll get first access to any improvements or bonus trainings — no need to wait.
🎯 Best for: Established SMEs or growing teams with complex needs, siloed systems, or cultural misalignment around how work gets done.
🎯 Best for: Small teams (1–10 people), start-ups, or leaner rollouts within larger orgs.
⏳ Don’t Wait — Spots Are Limited and Results Can’t Wait
If you’ve been meaning to “sort out Microsoft 365” for a while…
You’re not alone — but that delay is costing you every day.
💸 The Cost of Waiting?
- Lost files, missed tasks, and constant context switching.
- A team that’s always busy but never aligned.
- Days (and weeks) of productivity down the drain.
🚨 Why You Should Act Now
✅ Limited Spots Per Cohort
To keep the support personal and results high, we only accept a small number of Accelerator clients at a time.
Once the next 5 spots are taken, the price increases automatically.
✅ Bonus Private Calls Available (But Filling Fast)
Early members also get private weekly accountability calls — perfect for tackling confidential blockers.
These are already nearly full.
✅ Bespoke Consulting Is Waitlist Only When Booked Out
I only work with a few consulting clients at a time — once those slots are filled, you’ll be placed on a waitlist.
📆 Your Next Step Is Simple
Click below to book a free discovery call and find out what the best fit is for you.
Whether it’s the group Accelerator or tailored consulting — you’ll leave with clarity, guaranteed.
✅ Act now to stop the chaos — and start making Microsoft 365 finally work for your team.
🎯 Is This Right for You?
This is perfect for you if:
- You lead or support a small to mid-sized business and know you’re wasting time chasing files, duplicating tasks, or juggling tools like Teams, WhatsApp, and email.
- You’re a business owner, team lead, or operations manager responsible for improving collaboration, communication, or productivity in your team.
- You’ve tried to get more out of Microsoft 365 but it still feels messy, confusing, or underused — and it’s draining your time and energy.
- You want to simplify your digital workspace using tools you already pay for, without adding more apps or hiring IT specialists.
- You’re willing to work with a clear, proven structure and ready to get measurable results from your Microsoft 365 setup in the next 90 days.
This is NOT for you if:
- You’re looking for tech training only without wanting to address deeper issues like process, culture, or team habits.
- You believe buying another app will fix your productivity problem.
- You want a quick fix but aren’t open to changing how your team works day to day.
- You don’t use Microsoft 365 (or have no intention of moving to it soon).
- You’re not in a position to influence or implement change in your team or organization.
From Chaos to Clarity: Real Results from Real Teams
"Gavin, you were very useful in helping us set up our systems to be more efficient in Teams. Having you come into the office and look at the processes to create a picture to advise from worked really well as well.
The final suggestions were detailed and sensible, allowing us to align ourselves with how we wanted to take the business's process moving forward. Efficiency was at the heart of the brief, and this was answered whilst also being very considerate of our current processes."
"Gavin is incredibly friendly, knowledgable, patient and professional and has been a huge support to us whilst undertaking a major transition project into Microsoft. Gavin has been able to engage our staff from right across the business, spanning lots of departments, countries and positions and with different levels of experience in Microsoft (and IT in general!), and has managed to garner their willingness to adapt to this change. Gavin has taught us so many best practice digital business processes and hacks, both inside of Microsoft and out, which will lead to positive change which I believe will stick. We are beginning to see the results of efficiencies and the benefits of our new ways of working which are undoubtedly to Gavin's credit."
"Really clear advice and guidance - and you stuck to your guns when people came up with whacky ideas! Very quickly developed a good understanding of our business, key challenges and developed a very simple plan to improve things. Ongoing support through implementation was invaluable, teaching us as we went so we have the skills to keep it working well"
Gavin can get your team on the preverbal bus, in the right seats and on the fastest track to your destination.
Although we would be considered to be quite a mature company, we found ourselves overwhelmed when it came to internal communication. We have multiple departments with staff who are at a myriad of career levels located all over the country. Time and time again, information was not making it to the correct place, on time, and accurately. We lacked alignment and transparency. This needed to change. In tandem with our Information Systems Manager, it was decided that not only did we require a tool to help mitigate this key area of our business, but we also required a catalyst for this integration. This is how we came to find our new business partner, Gavin.
Gavin’s professional background, practical approach, and overall positive demeanour, opened up our eyes when it came to the endless possibilities that Teams could have in store for us. He showed us that O365 was meant to be used as one large bundle of efficiency and Teams would be the quarterback of it all. By unlocking our predetermined conceptions of this software and demonstrating its benefits through smaller case studies and peer group interaction it forced me to drive change thinking outside of the box. A boost we sorely needed.
I have been able to use Teams and Gavin’s tutelage to streamline our dated processes, increase the frequency and quality of communication from the Senior Manager level to the front line workers, and eliminate the guessing game of “who should I email or call, and when should I do so”. I even learned a thing or two about Power Automate which opened my eyes to so many more opportunities for improvement surrounding efficiency.
If you work in a group, large or small, and feel that there is a barrier in the way that you share information, communicate, and execute tasks, Gavin can get your team on the preverbal bus, in the right seats and on the fastest track to your destination.
"You provide clear advice and recommendations for improving organisational ways of working. You're also really straightforward to work with :) I appreciate you don't try to oversell."
"Gav helped our organisation think differently.
We were able to better understand our behaviours and challenges through analytics.
Before we began in this area the business processes were operating inefficiently and Gav was able to unpick where the inefficiencies were and help identify new tools and practices to move us forward."
"I would wholly recommend the work that Gav does to any organization that’s wanting to have a new lease of life.
I’ve learnt a lot from Gav over the last few years and would highly recommend him to any individual or company who is looking to explore or deliver a collaboration tool or cultural change in their lives or organisation."
It has been an excellent investment and I would happily recommend it.
"We had started using Microsoft Teams quite organically, there was no introduction or training. This meant that it was a messy free-for-all that did little to improve our work practices.
I identified this issue and reached out to Gavin at MeeTime with the need to really understand how Microsoft Teams and SharePoint work and how to best utilise these applications at Artichoke.
The programme enabled me to confidently implement Microsoft Teams best practices and structures through the well thought out training material and weekly live calls. Breaking down the course into bite-sized chunks ensured that I was able to focus on building the right framework to enable my team to work collaboratively, out in the open, and, as a result, more efficiently.
Aside from the obvious and direct training material that related to Microsoft Teams, I gained a huge amount of tuition into change management. I would say that this has been more important than the ‘what Microsoft Teams does' part of the course. I feel that the greatest challenge of introducing new systems is to tackle most peoples ‘change-averse’ status quo. Accurately presenting the ‘how’ and ‘why’ we are implementing Microsoft teams was far more beneficial than explaining ‘what’ it is. This approach has really helped me tailor how my own ‘in house’ training content is delivered and presented.
Our employee's Microsoft Teams experience has greatly improved, and I gained an incredible amount of additional knowledge whilst on the programme that I can now apply to other projects. It has been an excellent investment and I would happily recommend it.
Thank you for enabling me to make such a meaningful and progressive change."
...a more efficient, productive and ultimately happier workforce...
"Gav’s passion for time management came to the fore as he led the leadership team on a journey through generating the awareness of the challenge we faced, before providing us with the platform and training to help both ourselves and our teams.
As a result of his drive to lead for this change, he’s supported the implementation of practices that have now become embedded in everyone’s ways of working.
A mobile workforce has become better connected and the business is reaping the rewards of a more efficient, productive and ultimately happier workforce who feel more empowered to manage and create their own time more effectively.
The difference has been dramatic and hugely positive and I can honestly say that in a very established business culture, this would not have been the case were it not for Gavin’s considerable expertise.”
Gavin singled-handedly both constructed an exciting vision of the future and then brought it to life.
"Gav’s passion for time management came to the fore as he led the leadership team on a journey through generating the awareness of the challenge we faced, before providing us with the platform and training to help both ourselves and our teams.
As a result of his drive to lead for this change, he’s supported the implementation of practices that have now become embedded in everyone’s ways of working.
A mobile workforce has become better connected and the business is reaping the rewards of a more efficient, productive and ultimately happier workforce who feel more empowered to manage and create their own time more effectively.
The difference has been dramatic and hugely positive and I can honestly say that in a very established business culture, this would not have been the case were it not for Gavin’s considerable expertise.”
...his ability to drive process change in the right way is second to none.
"Gav is always looking for continuous improvement to drive business process efficiencies and has always been recognised as the go to person in this area.
Gav changed people's mindsets to enable a growth mentality and embraced employees taking them on the journey with him, his ability to drive process change in the right way is second to none.
We have reduced travel costs and we have become a lot more efficient with our time. It has been an absolute pleasure working with Gav and he will be a credit to any company that he works for."
The value of working with Gavin is that everything comes from real-life examples and more importantly how they can be best implemented.
"The first thing we needed was video conferencing and the obvious solution was Teams. A few people had used it for the occasional ‘chat’, but not much else.
And then followed a textbook case study of how not to roll out a new piece of software. The saving grace was initially Gavin’s YouTube videos on how to use Teams and subsequently The Modern Workplace programme.
The value of working with Gavin is that everything comes from real-life examples and more importantly how they can be best implemented.
Gavin delivered a well thought out process and system, backed up with good research, to bring about the change needed to deliver a Modern Workplace, which goes much wider than just ‘how to get the best from Teams’.
The outcome – even for a small organisation it was good to recognise change is not going to happen at the same pace and equally for all members of staff, team or department. In some areas of the business there was clearly a marked benefit and improved outcomes as a result, in others even at quite senior levels the adoption has been much slower. But that is okay - the direction of travel has clearly been established and there will be no going back.
The tangible benefit of working with Gavin has been having the tools to apply in our situation and that has put us in a far stronger place to continue and embed ‘The Modern Workplace’ in our organisation."
...improve customer-facing time without generating additional costs to the business
"I started working with Gavin as I looked for ways to increase the value we got out of our Enterprise Microsoft Agreement. As Microsoft continues to invest and deliver increasingly powerful capabilities in their 365 suite, I found our European business falling behind in creating valuable Use Cases for these powerful and quite expensive tools.
At the time Gavin was working closely with our selling teams and we identified an opportunity to leverage MS Workplace Analytics to determine how the sales force and internal teams supporting them were spending their time.
The main goal with this cohort is to reduce internal facing, non-value adding activities and drive as much customer facing time as possible. As lead for this work, Gavin dove deep into how the different selling teams operate, leveraged his analytical skills to understand the data and derive actionable insights that drove changes in behaviors and processes to improve customer facing time without generating additional costs to the business.
Gavin is smart, curious, has great business analysis capabilities, understands how transformation works and is very personable. This makes him a great leader for any initiative looking to transform an existing capability or create new ones"
❓ Still Have Questions? We’ve Got You Covered
Here are the most common questions we get about working with MeeTime — and honest answers to help you decide if it’s right for you.
Yes — in fact, most of our clients come to us already paying for Microsoft 365 but barely scratching the surface.
We help you unlock the full value by simplifying your structure, aligning your team, and showing you what to ignore and what to double down on.
No problem. This isn’t IT training — it’s practical business transformation for normal people doing normal jobs.
We make everything as simple and human-friendly as possible — you’ll never be overwhelmed with jargon or over-complication.
If you join the Accelerator, plan for:
- 1 hour/week for live calls
- Optional 30 min/week for 1:1 support
- A few hours upfront to organize your starting point
If you go the consulting route, we do most of the heavy lifting. You’ll just need to turn up for workshops and decision points — we’ll guide you step by step.
Most tools and consultants focus on the tech or give you a long to-do list.
We focus on behavioural change, simplicity, and structure — using Microsoft Teams as the digital equivalent of an open plan office.
It’s not about apps — it’s about how your people work together. That’s what we fix.
Depending on your path:
- Accelerator members get live coaching, video courses, templates, and community support.
- Consulting clients get a full audit, workshops, a strategic roadmap, and hands-on implementation options.
You’ll know exactly what to do, when, and why — with expert support along the way.
If you’re losing just 30 minutes a day per employee to messy systems, that’s thousands in lost productivity.
Our goal is to help you save 10x your investment in time — quickly and sustainably.
You’re not buying training. You’re buying time, clarity, and results.
We don’t offer a formal money-back guarantee because results depend on your action.
But… we’re obsessed with making this work for you.
If you show up and apply what we teach and don’t get value, we’ll make it right — through extra help or honest advice if we’re not the right fit.
The Simpler Way Forward Is Right in Front of You
You’ve made it this far because something isn’t working — the scattered files, the siloed teams, the feeling that your business should be more efficient by now.
You’re not alone.
Most companies are overwhelmed by the very tools meant to make work easier.
But it doesn’t have to stay this way.
You can keep patching over the chaos with more meetings, more apps, and more frustration…
Or you can simplify everything — and finally make Microsoft 365 work for your business, not against it.
Every week you wait is time lost, energy drained, and opportunities missed.
We’ve helped organizations like yours reclaim thousands of hours, streamline their systems, and make work-life feel lighter — all without spending a penny on new software.
If you’re ready to stop firefighting and start leading with clarity, we’d love to show you how.
Click to book your free strategy call — and let’s get you unstuck.
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